OFFICIAL NOTIFICATION: East Shore Congregational Meeting, Sunday, June 3, at 11:15 a.m.
Dear East Shore Member,
I’d like to invite you to East Shore’s Annual Meeting on Sunday, June 3, 2018 at 11:15 a.m. in the Sanctuary. A worship service at 10:00 a.m. precedes the Annual Meeting. Childcare for children ten and younger will be available during the Annual Meeting.
Your participation is important. The Congregational Meeting is the ultimate authority within the church. As a free, liberal, religious community, we, the members, own the church. We have the responsibility and privilege of living our values. We elect our leaders and adopt our budget. We discuss and influence our policies and the direction of East Shore. The Annual Meeting gives shape and power to the fifth principle in Unitarian Universalism: the right of conscience and the use of democratic process. Our Bylaws mandate a quorum of 10% of the membership in order to conduct business.
In this packet you will find:
- The meeting agenda (below)
- 2018–2019 Board Officers, Board Nominees & Nominating Committee Nominees (below)
- Operating Budget Summary
- ESUC Balance Sheet
- Proposed Covenant of Right Relations
A copy of our detailed proposed budget will also be available for review in the church office starting Monday, May 21, 2018. In addition, the 2017 Annual Meeting minutes are available in the office and on the website, esuc.org/about-us/our-governance/. Individual hardcopies are available on request. Biographies of the nominees for the Board and Nominating Committee are also available in the office or at esuc.org.
I have been awed by the engagement of the congregation over the past year and look forward to this annual representation of our democratic community at work. I hope to see you on the 3rd!
President, Board of Trustees
East Shore Unitarian Church
2018 Annual Congregational Meeting Agenda
11:15 a.m., June 3, 2018
- Call to Order
- Establishment of a Quorum
- Adoption of Robert’s Rules of Order (and appoint a Parliamentarian)
- President’s Report
- Acceptance of 2017 Annual Meeting Minutes
- Approval of Right Relations Covenant
- Approval of 2018-2019 Operating Budget
- Election of 2018–2019 Officers and Board of Trustees
- Election of 2018-2019 Nominating Committee Members
- Recognition of Lay Leadership
- Installation of new and continuing officers and Board
- Closing Words, Adjourn
Important Note Regarding a Recent Board Decision: Out of respect for the Holly House Development Task Force request to delay a vote in order to gather answers to some remaining questions, and out of respect for the clear need to further educate our congregation, the Board of Trustees has voted to delay the vote on the Holly House property for up to 6 months. Sunday, after church, this will be discussed in detail at the next Holly House Development Town Hall. – Joint statement submitted by David Baumgart, secretary, East Shore Board
2018-19 Slate of Candidates
The East Shore Nominating Committee has completed the slate of candidates for next year’s Board of Trustees and Nominating Committee positions. This slate will be voted on at the June 3rd Congregational Meeting.
The positions in bold print are up for election. The others are informational, to provide a complete list of members who will serve during the next church year.
Board of Trustees
President Tom Doe 1st year of 2-year term
Vice-President Dennis Fleck 1-year term
Treasurer Marcy Langrock 1st yearly term of four max
Secretary Dave Baumgart 4th yearly term of four max
Trustee-at-Large Lee Dorigan 3rd year of 3-year term
Trustee-at-Large Jerry Bushnell 2nd year of 3-year term
Trustee-at-Large Paul Buehrens 2nd year of 3-year term
Trustee-at-Large Sara Brannman Completing 3rd year of 3-year term for Marcy
Trustee-at-Large Uzma Butte 1st year of 3-year term
Trustee-at-Large Mark Norelius 1st year of 3-year term
Chair (Board-Appointed) Connie Hirnle 2nd yearly term of 2 max
Member Kirstie Lewis 2nd year of 2-year term
Member Manny Brown 2nd year of 2-year term
Member Katie Edwards 1st full year of 2-year term
Member Martin Cox 1st year of 2-year term
In addition to the slate of candidates from the Nominating Committee, our church bylaws allow Nominations by Petition. Members in good standing may nominate themselves or others for any position up for election. To do so, signatures of at least fifteen members of the congregation must be presented to the church office at least 21 days in advance of the Annual Congregational Business Meeting, along with a signed statement from each prospective nominee of willingness to serve if elected. The deadline this year is May 13, 2018. No additional nominations will be received after the stated period.
Biographies about the new nominees can be found here.
Questions about the election process may be directed to the current members of the Nominating Committee: Connie Hirnle, Manny Brown, Kirstie Lewis, Katie Edwards, and Bill Austin.