How Do I Offer A Class – Financial Questions
The only fees charged to participants should be to pay for expenses such as supplies and books. If the books are purchased by East Shore, the expense is the price of the books plus shipping plus sales tax (whether or not this is shown on the invoice).
For outside presenters who request an honorarium, fees must be set to include this expense also (see below).
Class fees may be paid by credit card on the Member Portal as Event Registration fees, or collected by the instructor in the form of cash or check when the class is held. All fees collected by the instructor must be submitted to the Bookkeeper in an envelope which is clearly identified as to the class name, the instructor name and the first date of the class.
As a rule, teachers are not paid for presenting classes at East Shore. In the rare instance where an outside speaker, facilitator or teacher does require payment, this must be approved by the Adult Program Committee and Director of Lifelong Learning before the class is publicized. The payment must be a fixed amount, regardless of the number of class participants. The class organizer must obtain a completed W-9 from the presenter and must fill out a Check Request Form with the presenter’s name, address, above authorizations and amount. This must be submitted to the Bookkeeper the week before the check is needed.
All other expenses are reimbursed by the completion of the Check Request Form, including the receipts for which the instructor is requesting reimbursement.
No sales or promotions of books, CD’s, other merchandise or marketing of business activities may be conducted on East Shore property.